How to Communicate Effectively?
We all must have wondered why we have a subject like “Effective Communication” in our BMS syllabus. Communication is the activity of conveying information. Effective Communication is that type of communication wherein, it satisfies both, the sender and receiver and the work is done without any difficulty. Problems in communication can lead to many grave problems too.
Here are some advantages and tips for communicating effectively:
- The communication should be complete. There should be no barriers between the sender and the receiver to ensure a proper flow of communication.
- Generally, business communications are short and precise. We can use the least possible amount of words and still convey the message effectively.
- We should make use of official wordings in case of business communication to make it look highly formal. Research says that, a person makes a final impression of another person within 10 seconds of meeting him or rightly said, “First impression is the last impression.” The same is the case with letters. Hard worded letters make a good impression on the receiver.
- We should be considerate enough while talking to a person. We should always listen to him/her patiently and then if needed, should voice our opinion. It is rightly said that, “To be a good speaker, you should be a good listener first.”
- Always be optimistic when you talk to a person. People like talking to positive people. Always try to motivate the person you are talking to. It makes a lot of difference in your relationship with the person too.
- Be clear in what you are saying. It enhances the meaning of message and makes understanding clear.
- In case of an argument or discussion, make sure you speak with the facts. It sends a strong message to the others that you have a good knowledge of the situation being discussed and will be beneficial if we go through with the idea put up by you. Correct message has a greater impact on the audience too.
- In case of informal communication, always let the other person talk more rather than you bragging about yourself. It helps to develop a good interpersonal relationship with him.
- Be complete in your communication. Do not let anything in the hands of the audience. It helps in better decision making too.
- Make sure you use the correct grammar and punctuation while talking to someone. Incorrect grammar and punctuation can change the meaning of the sentence to an entirely different level.
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